Can I use Cadence Calendar as a solo teacher?

Yes. Cadence Calendar works well for solo private teachers who want scheduling, payments, student records, notes, and communication in one place without piecing together multiple tools.

Can I charge families automatically?

Yes. If a family saves a card on file, you can enable invoice auto-charge so newly created invoices are charged automatically through your connected Stripe account.

Can I put families on a monthly subscription?

Yes. Enable Auto-Pay on an account to set up a recurring monthly Stripe subscription. You control the amount, description, and start date.

Can Cadence Calendar send invoices for me automatically?

Yes. Auto-Invoicing can send invoices on a weekly, monthly, or yearly schedule, with your chosen send time and due date settings. Cadence also emails you a preview before they go out so you can make changes if needed.

Can I accept payments through Cadence Calendar?

Yes. Connect Stripe or PayPal to accept online payments from students. You can include payment links on invoices and reminders, and Cadence does not take a cut of your payments.

Can I use this for a multi-teacher studio or music education organization?

Yes. Cadence Calendar supports organization workspaces for multi-teacher studios and music education organizations, with member access, admin views, shared operations, and organization-wide visibility where needed.

What if I am still a student teacher?

Cadence Calendar offers student membership for verified student teachers, including a free year with up to 15 students and full feature access while you are in school.

Is there a student portal?

Yes. Families can use the Cadence Calendar Account Portal to review invoices, pay online, update contact details, and check lesson history, notes, and payment activity.

Can I let families book appointments online?

Yes. Share your scheduling link so families can book available times, and Cadence Calendar will sync those appointments to your calendar automatically.

Is there a student sign-up form?

Yes. You can share a branded form with families, choose required fields, add custom questions, and collect the details you need before a student is added.

Can I track students on a scholarship?

Yes. You can assign a scholarship or other third-party payer to cover all or part of a student’s lesson charges, then track balances, payments, and invoices for that payer separately.

Can I schedule group lessons?

Yes. Add multiple students to a session and Cadence will handle per-student billing and attendance.

Does it sync with my personal calendars?

Yes. Cadence Calendar supports Google and Apple calendar sync. Sign in with Google to enable two-way sync with Google Calendar.

Can I white-label invoices with my logo?

Yes. Upload your logo and Cadence Calendar will apply your branding to invoices so everything looks professional and consistent.

Can Cadence Calendar create business and tax reports?

Yes. Generate income reports, lesson earnings summaries, and estimated quarterly tax projections so you can see what your business is doing and what to set aside.

Can I track business expenses in Cadence Calendar?

Yes. Log expenses alongside your income, categorize costs, and keep bookkeeping and tax prep closer to the rest of your teaching business.

Does Cadence Calendar have a referral program?

Yes. Share your personal referral link and earn $25 credit for every teacher who joins and starts a paid subscription.

Is there a mobile app?

Cadence Calendar is web-based and optimized for phones and tablets, so you can manage your business on the go.

Cadence Calendar

The teaching business you loveshould not feel like a second job.

Scheduling, billing, students, and communication in one system.Scheduling, invoicing, payments, student management, and family communication in one organized system.

30-day free trialNo credit card requiredStripe, Google Calendar, and Gmail integrations

Built for the teaching business you are actually running.

Private lessons, tutoring, classes, group programs, and multi-teacher operations in one system.

Music Lessons
Academic Tutors
Tutoring Centers
Private Music Schools
Studio Owners
Education Organizations
Private Lesson Teachers
Music Lessons
Academic Tutors
Tutoring Centers
Private Music Schools
Studio Owners
Education Organizations
Private Lesson Teachers

Every powerful feature you need to run your business efficiently.

Scheduling, invoicing, payments, communication, and organization tools built to save time and keep your business running smoothly.

Scheduling & Booking

Keep your calendar full, organized, and easy for families to book.

Payments & Invoicing

Handle invoicing, recurring payments, and family billing in one polished flow.

Students & Studio Organization

Keep student records, groups, shared materials, and studio structure in sync.

Operations & Communication

Automate follow-up, track events, and keep your business moving without extra admin overhead.

Organization Features

Built for growing studios that need admin visibility, shared operations, and multi-teacher coordination.

Integrations

Connect the tools you already use so scheduling, communication, and payments stay in one workflow.

Built for teachers who are done holding their studio together by hand.

Real teachers use Cadence Calendar to replace scattered tools, reduce admin stress, and run a more polished business.

What teachers are saying

Feedback from educators who wanted scheduling, payments, and student management in one place.

Sarah

Studio Owner

Indiana, US

“For 7 years, I kept track of the business side of my private music lesson studio by hand. Recently, I had a life change that meant I wanted to spend more time with family, and less time doing business tasks. So I...”

Taryn

Piano Teacher

Colorado, US

“I switched to Cadence Calendar after using a different program for several years. My families want something with a modern feel that's easy to use and Cadence Calendar fits the bill. For me, even more than what it...”

Abby

Flute Teacher

Fort Worth, TX

“Before Cadence Calendar, I was juggling texts and spreadsheets. Now I schedule lessons, track payments, and send invoices all in one place. It’s saved me hours every week!”

Jenna

Music Teacher

Dallas, TX

“Cadence Calendar is incredibly user friendly and has made scheduling students and invoicing parents much easier, especially having a studio of 20 (and growing). Staying organized is made easy and the amount of time and...”

Brian

Studio Owner

Dallas, TX

“This is the best services I have used for my studio. It has made scheduling, invoicing, and other “paperwork” tasks much more efficient. It is so easy to record payments and attendance.”

Chris

SAT Tutor

Fort Worth, TX

“Two-way sync with Google Calendar is a game-changer. I love being able to make quick edits from my phone and trust that Cadence Calendar will keep everything in sync automatically.”

Transparent pricing, no hidden fees.

Replace the scattered stack of calendar apps, invoices, notes, and inbox follow-up with one system that is easier to run and easier to trust.

Basic

Grow your studio with invoicing and portal access.

$6.99/mo

Monthly rate billed each month.

No credit card required

Features

Manage up to 100 students

Business and income reporting

Generate professional invoices

Student Account Portal Access

Batch invoice management

One-click PDF downloads

Frequently Asked Questions

Answers to the most common questions from teachers, tutors, and organizations considering Cadence Calendar.